Billing, end to end
Gaming café billing software that survives a busy Friday
Session timers that record the second they started, rates in rungs rather than one flat hourly figure, itemised GST invoices, and a wallet ledger that reconciles at the end of the month.
The clock decides, not memory
Every session records the second it started and the second it ended. A disputed bill is a ten-second check instead of an argument at the counter.
Interval-ladder rates
Price in rungs rather than one hourly figure, with separate rates per device, per day of week and per player count, plus happy-hour windows.
Prices freeze at session start
Change your rates at eight and the rig that started at seven still bills what the player agreed to. Nothing is repriced underneath a running session.
Itemised, GST-ready invoices
Session time, add-ons, snacks and tax on one bill, line by line, with the GST split shown. Share it to WhatsApp in a tap.
Wallets that reconcile
Balances are an append-only ledger in whole paise, not a number that gets overwritten. Void an invoice and the reversal is a record, not a deletion.
Every payment method recorded
Cash, UPI and card are stored against the invoice, so the end of the night matches the drawer without guesswork.
Billing a floor is not billing a shop
A retail till sells an item at a price. A gaming floor sells time, and time is harder. The charge depends on when the session started, how long it ran, which rig it was on, how many players shared it, whether the happy hour was open and whether staff paused the clock while someone stepped out. Get any of those wrong and you either lose money quietly or argue with a customer loudly. RESPAWNA holds all of it in one place: the timer, the rate ladder that applies to that station at that moment, the tab of snacks that accumulated during the session, and the invoice at the end.
Paused time is never billed
A player steps out to take a call. Staff pause the session, the clock stops and so does the money. When they come back the timer resumes from where it left off and the paused stretch never reaches the invoice. It is a small thing that removes a recurring argument, and it is the kind of detail that decides whether staff actually use the software or go back to the notebook.
What the books look like afterwards
Every invoice feeds a register you can export. Every session, membership and food sale rolls into the month's income, expenses come off, and the profit is what is left. Because wallet balances are an append-only ledger rather than an editable field, a refund shows as a reversal rather than a hole. When your accountant asks what happened in July, the answer is a report rather than an evening spent reconstructing it.
Frequently asked questions
How does session billing work?expand_more
A session records its exact start and end. The charge comes from the rate ladder that applied to that station at that moment, including any happy-hour window, day-of-week rate and player-count rate. Snacks and add-ons go onto the same tab, and the whole thing becomes one itemised invoice.
What happens if I change my rates mid-session?expand_more
Nothing changes for sessions already running. The price is frozen when the session starts, so a player always pays what they agreed to.
Is paused time billed?expand_more
No. When staff pause a session the clock stops and so does the charge. The paused stretch never appears on the invoice.
Are the invoices GST-ready?expand_more
Yes. Set your rate once and every session and POS sale produces an invoice with the GST split shown separately. The invoice register exports for your accountant.
Can players pay part in cash and part from a wallet?expand_more
Wallet balances can be spent on anything you sell, and the payment method used at the counter is recorded against the invoice so your reconciliation stays accurate.
What does it cost?expand_more
You start with a 30-day free trial and no card. Current plans and prices are on the pricing page.
Faster floors. Cleaner revenue. One screen.
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