Built for short sessions
VR arcade management software that prices in minutes
Per-headset timers on one floor view, rates set in ten and fifteen minute rungs instead of a flat hourly figure, group pricing by player count, GST invoices shared to WhatsApp, and prepaid packs that reconcile.
Priced in minutes, not hours
Set a rate for ten minutes, another for fifteen, another for half an hour. The ladder is the price list, so a walk-in pays a rung rather than a fraction of an hourly figure nobody can do in their head.
Every headset is its own station
Each rig on the floor carries its own live timer and accruing cost, whether it is a standing VR bay, a racing seat, a PS5 or a PC. One screen shows what is running and what is free.
Group rates by player count
A four-player session prices differently from a single. Set the rate per player count rather than multiplying at the counter and hoping the arithmetic held.
Paused time is never billed
Headset fogged, a child needs a minute, the strap needs adjusting. Pause the session and the clock and the money both stop until you resume.
GST invoices, shared to WhatsApp
Every session and snack becomes one itemised bill with the tax split shown, sent to the player's phone from your own number in a tap.
Prepaid packs that reconcile
Sell a bundle of sessions as wallet credit. Balances are an append-only ledger in whole paise, so a refund is recorded as a reversal rather than an edit and the books still tie out.
An hourly rate is the wrong shape for VR
Almost every piece of café software assumes the hour is the unit, because that is how a PC floor has always been sold. A VR bay is not sold that way. The sessions are short, often ten or fifteen minutes, because that is how long a first-timer lasts in a headset and how quickly a queue has to move on a Saturday evening in a mall. Charging a fraction of an hourly rate produces prices nobody can quote out loud and staff end up rounding in their heads, which is where the money leaks. RESPAWNA prices in rungs instead: a figure for ten minutes, a different figure for fifteen, a different one again for thirty, set per device and per day of the week. The rung is the price you put on the board, and it is the price the invoice charges.
The floor moves faster than the paperwork
A VR arcade at full tilt is a queue, a headset being wiped, a group of four arguing about who goes next, and a parent asking what it costs for twenty minutes. The counter cannot be the slow part. Starting a session is picking the station and the rung. The timer runs on screen with the cost accruing beside it, so anyone glancing at the counter can see which bay frees up next and roughly when. When it ends, the bill is already itemised, including whatever went onto the tab from the snacks fridge while they waited.
Grace periods and bonus time, set once
Turnaround is real time that the clock should not punish a customer for. A grace period absorbs the minute at the end while a headset comes off and gets wiped, so a session that runs a fraction over does not tip into the next rung and start an argument. Bonus time works the other way: add minutes automatically to longer bookings so a thirty-minute session feels like better value than two fifteens without you discounting anything by hand. Both are configured once and then apply themselves, which matters because the person on the counter at eight on a Saturday should not be making pricing decisions.
Who came back, and who did not
A VR arcade in a mall lives on repeat visits and birthday groups, not on footfall alone. Memberships and prepaid wallets give a reason to return, and the member portal lets a player check their own balance and session history on their phone rather than asking at the counter. When someone stops coming, the WhatsApp win-back campaigns target by segment: lapsed members, players who came once and never returned, wallets with money still sitting unspent. At the end of the month, sessions and packs and food roll into one profit and loss with expenses taken off, exported to PDF or Excel.
Frequently asked questions
Can players book a slot in advance?expand_more
No. RESPAWNA does not do advance bookings, and it is worth knowing that before you trial it. It runs a walk-in floor: you start a session when the player is in front of you, the live floor view shows which bays are occupied and how long each has been running, and the queue is managed at the counter rather than in a calendar.
Can I price a ten-minute VR session?expand_more
Yes. Rates are set as rungs by duration rather than as one hourly figure, so ten, fifteen and thirty minute prices are each set directly. You can also vary them by device, by day of the week and by number of players.
Does it work if I run VR alongside PCs and consoles?expand_more
Yes. The pricing engine bills any timed station, so VR bays, racing seats, PS5s, Xboxes and PCs sit on the same floor view with their own rates. Mixed venues are the normal case rather than the exception.
How do group sessions work?expand_more
Set a rate per player count, so a four-player session has its own price rather than being worked out at the counter. The session records how many played and the invoice reflects it.
Does it control the headsets themselves?expand_more
No. RESPAWNA does not lock or control the hardware, and nothing is installed on the machines. It runs in a browser at the counter and manages the floor, the timers, the money and the members. Staff start and stop the headsets as they always have.
Are the invoices GST-ready?expand_more
Yes. Every session and POS sale produces an itemised invoice with the GST split shown separately, and the invoice register exports for your accountant.
What does it cost?expand_more
You start with a 30-day free trial and no card. Current plans and prices are on the pricing page.
Faster floors. Cleaner revenue. One screen.
Start free for 30 days · no card, set up in minutes.